Gym Management Software for Australia
GymWyse is the leading gym software Australia trusts for membership management, payment collection, and member retention. Our gym management software is purpose-built for the Australian fitness industry — with native BPAY integration, Direct Debit support, AUD pricing on every plan, and outdoor class management tools designed for the way Australian gyms actually operate. From beachside bootcamps in Bondi to functional training studios in Fitzroy, GymWyse gives you the tools to grow revenue, reduce churn, and run your gym without the admin overhead.
The Australian Fitness Market
Australia is one of the most fitness-obsessed nations on earth. With over 6,800 gyms and fitness facilities generating more than $3.2 billion in annual revenue, Australia boasts the highest per-capita gym membership rate in the world. One in every seven Australians holds an active gym membership, and that ratio continues to climb as boutique fitness, functional training, and wellness services expand into suburban and regional markets.
The Australian market is defined by a strong boutique culture. Brands like F45 were born here, and the model of community-driven, high-intensity group fitness has been exported worldwide. Alongside the franchise giants, thousands of independent operators run CrossFit boxes, yoga studios, Pilates reformer studios, and hybrid gym-plus-recovery spaces in every major city and many regional towns. Global brands like Barry's Bootcamp operate alongside fiercely local independents, and the competition for members is intense.
Regional diversity adds complexity. Coastal fitness — beach bootcamps, surf fitness programs, outdoor yoga on headlands — is a major segment in Sydney, the Gold Coast, and Perth. Urban gyms in Melbourne and Brisbane compete on amenity, programming, and community. Rural and regional operators face different challenges: smaller member bases, limited staff, and the need for software that works reliably on variable internet connections. GymWyse is designed for all of these contexts.
BPAY & Direct Debit Payments
Collect payments the way Australians actually pay — via BPAY, Direct Debit, and card.
BPAY Integration
GymWyse sets up a dedicated BPAY biller code for your gym. Every member receives a unique BPAY reference number and can pay their membership through any Australian bank's BPAY system — the same way they pay their electricity bill or phone plan. Payments are automatically matched and reconciled in your dashboard with zero manual effort. BPAY is trusted by over 15 million Australians and has significantly lower failure rates than card-based recurring billing.
- Dedicated BPAY biller code included at no extra cost
- Automatic payment matching via unique member reference numbers
- Real-time reconciliation dashboard with BPAY status tracking
- Lower failure rates than card-based billing methods
Direct Debit & Card Payments
For members who prefer Direct Debit, GymWyse integrates with Ezidebit and GoCardless AU for bank-to-bank collections. Members authorise a Direct Debit agreement at sign-up, and collections are fully automated on your chosen billing schedule. Automatic failed payment recovery retries declined transactions on configurable intervals, recovering revenue that would otherwise be lost to involuntary churn. Card payments via Visa, Mastercard, and Amex are also supported for members who prefer card-on-file billing.
- Ezidebit and GoCardless AU integration for Direct Debit
- Automatic failed payment recovery with configurable retry logic
- Card payments: Visa, Mastercard, Amex accepted
- All plans priced and billed in AUD — no conversion fees
Outdoor Fitness Management
Beach bootcamps, park sessions, outdoor yoga — managed professionally.
Australia's climate and outdoor culture mean that thousands of fitness sessions happen outside four walls every single day. Beach bootcamps on Bondi and Manly, park sessions in Melbourne's Royal Botanic Gardens, outdoor yoga on the Gold Coast foreshore — these are not fringe activities. They are a core part of the Australian fitness industry, and they demand software that treats outdoor programming as a first-class citizen, not an afterthought.
GymWyse includes weather cancellation automation linked to the Bureau of Meteorology API. When a severe weather alert is issued for your outdoor venue's location, GymWyse can automatically cancel the affected session, notify all booked members via push notification and SMS, and suggest the backup indoor venue — all without a single manual intervention. Members receive a notification that says exactly where to go and when, eliminating the confusion that plagues outdoor fitness operators during unpredictable weather.
Council permit tracking is built into the venue management system so you always know when permits expire and need renewal. Multi-venue management lets you run a single gym business across an indoor facility and one or more outdoor locations, with unified scheduling, attendance tracking, and revenue reporting. Members are notified automatically when a venue changes for their booked session. Session capacity management for outdoor spaces ensures you never overbook a park permit that limits you to 20 participants, and GPS-based check-in confirms that members actually arrived at the correct outdoor location.
Comp Membership Tracking
Track free memberships, measure their real value, and convert to paid.
Complimentary memberships are deeply embedded in Australian CrossFit and boutique fitness culture. Gym owners routinely offer free memberships to brand ambassadors, social media influencers, competition winners, and community leaders. The problem is that most gym software treats comp members as invisible — they do not appear in revenue reporting, their attendance is not tracked separately, and there is no mechanism to measure whether a comp membership is actually generating referrals or simply giving away access for nothing in return.
GymWyse tracks every comp membership with a full audit trail: who approved it, what the reason was, when it started, and when it expires. You can tag comp members by category — ambassador, influencer, competition winner, staff, community partner — and run reports showing the total cost of complimentary access alongside the referral revenue each comp member has generated. When a comp period expires, GymWyse automatically prompts the member with a conversion offer, turning free access into paid revenue with a frictionless upgrade flow.
The referral attribution system links every new member sign-up back to the comp member who referred them, giving you a clear ROI picture. If an influencer with a three-month comp membership refers eight paying members in that period, you will see exactly that in your dashboard — along with the total lifetime value of those referred members versus the cost of the comp access provided.
Community-First Retention
Australian gym culture is community-driven. Retain members through belonging, not just penalty.
In Australia, the gyms that thrive long-term are the ones that build genuine community. Members stay because they have friends at the gym, because they are participating in a challenge, because the leaderboard motivates them, because they feel like they belong. GymWyse is built around this reality. Our retention engine does not just flag at-risk members based on declining attendance — it measures community engagement and uses that data to intervene before members disengage.
GymWyse supports member challenges — six-week transformation challenges, eight-week strength programs, body composition challenges — with built-in progress tracking, photo uploads, leaderboards, and automatic results calculation. These challenges are the single most effective retention tool in the Australian boutique fitness market, and GymWyse makes them easy to create, manage, and measure.
Beyond challenges, GymWyse provides social features in the member app including workout sharing, class buddy tagging, and event RSVPs. Referral tracking rewards members who bring friends, and community events management lets you organise social events, charity workouts, and member appreciation nights directly from the platform. The result is retention driven by belonging and engagement — not by lock-in contracts and cancellation penalties.
Australian Fitness Trends GymWyse Supports
The Australian fitness landscape evolves fast. GymWyse evolves with it.
F45-Style HIIT & Functional Training
Australia is the birthplace of F45, and functional training remains the fastest-growing segment. GymWyse handles high-intensity, class-based scheduling with waitlists, heart rate zone tracking, and performance leaderboards that drive engagement and retention in this demanding format.
Outdoor & Beach Fitness
Year-round outdoor training is a defining characteristic of Australian fitness culture. GymWyse's outdoor class management module with BOM weather integration, GPS check-in, and multi-venue scheduling lets operators professionalise outdoor programming without drowning in admin.
Recovery Services
Cold plunge pools, infrared saunas, and float tanks are booming in Sydney and Melbourne. GymWyse's amenity booking module lets you schedule, manage capacity, and monetise recovery services alongside your core fitness programming — all from one platform.
Hybrid Digital + In-Gym
Australian members increasingly expect both in-gym access and on-demand digital content. GymWyse supports hybrid memberships that combine physical attendance with digital class access, workout library streaming, and remote coaching — enabling operators to serve members wherever they are.
Women-Only Spaces
Women-only gyms and dedicated women's training areas are growing rapidly across Australia. GymWyse supports gender-specific scheduling, dedicated space management, and marketing segmentation to help operators serve this important and underserved market segment.
Indigenous Fitness & Surf Fitness
Indigenous fitness programs and surf fitness training are emerging segments with strong community roots. GymWyse's flexible class types and community management tools let operators build programming that reflects the diversity of Australian fitness culture, from surf-specific conditioning to culturally led movement programs.
Complete Gym Operations — Localised for Australia
Every tool you need to run your gym, built for the Australian market.
Beyond the Australia-specific features, GymWyse delivers a complete gym management platform. Membership management with flexible plan types, freezes, and transfers. Check-in via QR code, NFC, or barcode. Class scheduling with waitlists and auto-fill. Integrated billing and invoicing in AUD. Personal training session booking and package management. Staff rostering and payroll export. Revenue analytics and churn prediction powered by machine learning.
Everything is localised for the Australian market. GST is handled automatically with 10% applied to all invoices and BAS-compatible exports available for your accountant. All invoicing is in AUD with ABN and GST registration details included. Support is available during AEST business hours from a team that understands BPAY, Direct Debit, Australian employment law, and the operational realities of running a gym in Australia. Native integrations with Xero AU and MYOB keep your accounting in sync.
Australian Gyms Using GymWyse
Southern Cross Performance
Bondi & Surry Hills, Sydney — 2 locations, 340 members — CrossFit + functional fitness
Southern Cross Performance operated two locations — a warehouse gym in Surry Hills and outdoor bootcamp sessions on Bondi Beach. They were previously using Zen Planner, which had no outdoor session management, no way to track comp memberships given to CrossFit competition winners, and no churn prediction. Weather cancellations were handled via a WhatsApp group, members regularly showed up to cancelled sessions, and attendance data for outdoor classes was unreliable because there was no check-in mechanism for beach locations.
GymWyse replaced Zen Planner across both locations. Outdoor class management with BOM weather alerts and GPS check-in was deployed for Bondi sessions. Comp membership tracking was set up for their ambassador and competition winner programs. The churn prediction engine was trained on their historical data within the first 30 days.
“We run CrossFit, functional fitness, and outdoor bootcamps across two locations. Our Bondi sessions were a nightmare to manage — weather cancellations went out via WhatsApp, members showed up to empty beaches, and we had zero data on outdoor attendance. GymWyse automated all of that. Weather alerts from BOM trigger automatic cancellations, members get push notifications with the backup venue, and GPS check-in means we finally have real attendance numbers. Churn dropped 22% in four months, and we are recovering $1,200 a month in payments that were just slipping through the cracks with our old system.”
— Tom Bradley, Owner & Head Coach, Southern Cross Performance
The Training Shed
Newtown, Melbourne — Functional fitness studio, 180 members
The Training Shed was losing A$3,200 per month to failed card payments. Members wanted BPAY but their previous software did not support it. After switching to GymWyse, they enabled BPAY and Direct Debit collections. Failed payments dropped from 7.8% to 2.9%, recovering over A$3,200 per month. Six hours per week of manual payment follow-up was eliminated, and member retention improved by 19% in the first quarter.
“Our members kept asking for BPAY. Once we switched to GymWyse, failed payments dropped almost overnight. We are recovering over three grand a month that was just leaking away.”
— Megan Cross, Owner, The Training Shed
Fortitude Fitness
Fortitude Valley, Brisbane — Boutique HIIT studio, 260 members
Fortitude Fitness runs 35 HIIT classes per week with a strong community challenge culture. Their previous platform had no challenge management, no leaderboards, and no way to track comp memberships for their influencer partners. After switching to GymWyse, they launched their first six-week challenge and saw a 31% increase in class attendance during the challenge period. Comp membership tracking revealed that their three influencer partners generated 24 paid sign-ups over six months — delivering clear ROI on the free access provided.
“The challenge feature alone was worth switching for. Our six-week challenges now run themselves, and we can finally prove that our influencer comps are generating real revenue.”
— Jake Morrison, Co-Founder, Fortitude Fitness
GymWyse vs Mindbody AU
| Feature | GymWyse | Mindbody AU |
|---|---|---|
| Monthly Pricing | AU$129/location | AU$179/location |
| BPAY Support | Native (included) | Not supported |
| Direct Debit (AU) | Native (included) | Third-party add-on |
| Outdoor Class Management | Weather alerts + GPS check-in | Manual only |
| Comp Membership Tracking | Full audit trail + referral tracking | Not available |
| AUD Pricing | Native AUD, no conversion | USD converted to AUD |
| GST Handling | Automatic 10% GST + BAS export | Manual |
| Setup Fee | AU$0 | AU$500+ |
Why Australian gyms switch to GymWyse:
- 1.Save AU$600+ per year on subscription fees — AU$50 per month less per location compared to Mindbody.
- 2.Native BPAY support reduces failed payments by up to 60%, recovering thousands in lost monthly revenue that card-only platforms miss.
- 3.Outdoor class automation with BOM weather alerts, GPS check-in, and multi-venue management saves 4+ hours per week of manual admin.
GymWyse Across Australia
Local market expertise for every major Australian city.
Frequently Asked Questions
Australian Pricing
No setup fees. No lock-in contracts. 14-day free trial. Cancel anytime. All prices in AUD.
Ready to Grow Your Aussie Gym?
Join hundreds of Australian gyms — from Bondi to Brisbane, Melbourne to Perth — that switched to gym management software built for the Australian market. Native BPAY, AUD pricing, outdoor class management, and community-first retention tools. Start your 14-day free trial today, or book a personalised demo to see GymWyse in action for your specific operation.