Calculate Your Gym Software ROI
Every gym loses revenue to failed payments, member churn, and inefficient admin workflows. Our gym management software ROI calculator shows you exactly how much money GymWyse will recover, save, and protect each month. Enter your real numbers below and get an instant, transparent breakdown of your projected return on investment. No email required, no gated content, no sales pitch. Just honest math based on industry benchmarks and data from 200+ gyms already using GymWyse.
How the Calculator Works
The GymWyse ROI calculator is built on real performance data from our customer base of independent gyms, boutique studios, and multi-location fitness chains. Unlike generic savings calculators that pad numbers with aspirational projections, ours uses conservative benchmarks that we can verify with actual customer results. You provide five simple inputs about your gym, and we calculate five distinct categories of financial impact. The math is transparent. Every formula is explained below so you can verify the numbers yourself or share them with your accountant.
Five Inputs You Provide
We only ask for information you already know. If you do not know your churn rate, use the industry average of 3.5% monthly. Every other field is straightforward.
What GymWyse Calculates From Your Inputs
Using the five inputs above, we calculate five distinct value categories. Each one is based on verified performance data from our existing customer base, not theoretical projections.
Your actual cost to use GymWyse. Single-location gyms pay $99 per month, multi-location operators pay $79 per location for 2 to 5 sites, and enterprise chains with 6+ locations pay $69 per location. There are no setup fees, no contracts, and no hidden add-on charges.
On average, 3% of gym membership payments fail each month due to expired cards, insufficient funds, or bank declines. GymWyse recovers 40% of those failed payments using smart retry timing, automated dunning emails, and self-service payment update links. The calculator multiplies your member count by the 3% failure rate, applies the 40% recovery rate, and uses your average membership fee to calculate the dollar value recovered each month.
GymWyse gyms average 2.3% monthly churn compared to the industry average of 3.5%. The difference in churn percentage, applied to your member count and average membership fee, shows how many members you save and what that retention is worth in dollars. Each saved member represents months of future revenue, but the calculator only counts one month at a time to stay conservative.
Automated dashboards, one-click reporting, and AI-powered workflows save an average of 8 hours per week of manual spreadsheet and admin work. At $15 per hour, that is $520 per month in staff time redirected from data entry to member-facing activities that actually grow your business.
Net ROI equals total monthly value generated (churn savings plus payment recovery plus labor savings plus no-show fees) minus your monthly GymWyse subscription cost. The result is expressed as both a dollar amount and a percentage. A 1,000% ROI means you earn $10 for every $1 you spend on GymWyse each month.
Enter Your Numbers, See Your Results
Adjust the inputs on the left and watch your projected ROI update in real time on the right. Every number is calculated using the formulas described above. No guesswork, no inflated projections.
Real Gym Examples: ROI in Practice
These are real scenarios based on actual GymWyse customers. Names and exact figures are used with permission. Each example shows the before-and-after impact of switching to GymWyse from their previous gym management software.
Iron Republic Fitness
Iron Republic was running on spreadsheets and a basic payment processor. The owner, Sarah Nguyen, spent 12 hours per week on manual reporting, churn tracking, and chasing failed payments by phone. She had no visibility into which members were at risk of cancelling until they actually cancelled. After switching to GymWyse, she automated her entire back office and gained real-time churn alerts that flagged at-risk members before they left. Her monthly churn dropped from 4.1% to 2.4% within 90 days, and the failed payment recovery system collected $612 per month that she was previously losing to expired credit cards.
“I was spending half my week on spreadsheets. Now I spend that time training members and growing my business. GymWyse paid for itself in the first week.”
Elevate Fitness Collective
Elevate Fitness Collective is a 3-location boutique chain in London that was using Mindbody for all three sites. Each location had its own Mindbody account, costing a combined total of $387 per month. The operations director, David Okonkwo, had no unified dashboard, so generating a consolidated P&L required exporting CSVs from each location, merging them manually, and recalculating metrics every week. After switching to GymWyse at $237 per month (3 locations at $79 each), they consolidated all three sites into a single dashboard. The AI churn model identified 22 at-risk members in the first month, and targeted outreach saved 14 of them. Failed payment recovery brought in $1,320 per month that was previously written off as lost revenue. Combined with $150 per month in subscription savings and $520 per month in labor savings from eliminating the manual reporting workflow, Elevate saw a 19.2x return on their GymWyse investment.
“We were paying $387 per month for three separate Mindbody accounts with no way to see the full picture. GymWyse gave us a unified dashboard for $237, and the churn alerts saved 14 members in month one alone. The ROI was undeniable.”
GymWyse vs Mindbody vs Zen Planner
A direct side-by-side comparison of monthly costs, setup fees, contract terms, and feature availability across the three most popular gym management software platforms. GymWyse includes AI-powered churn prediction, smart failed payment recovery, and full revenue analytics at no extra cost. Competitors charge separately for these features or do not offer them at all. See our detailed Mindbody comparison for a deeper breakdown.
Prices as of January 2025. Mindbody and Zen Planner pricing based on publicly listed rates for their standard plans. Multi-location pricing varies. Contact each provider for exact quotes. Need help switching? See our free migration guide.
Why Most ROI Calculators Lie (And Ours Does Not)
Most gym software companies use ROI calculators as lead generation tools, not transparency tools. They inflate numbers to get you on a sales call. Here is how ours is different.
What competitor calculators show you
Competitor ROI tools show vanity metrics designed to look impressive on a sales page. They claim you will “save $30/month on subscription costs” but ignore the $300 to $500 setup fees, 12-month contract lock-ins with early termination penalties, add-on charges for features that should be included, and the massive hidden revenue leaks from churn and failed payments that their software cannot even detect, let alone prevent.
They also project savings based on best-case scenarios rather than median customer outcomes. The numbers look great in a slide deck but do not hold up against actual gym financial data.
What GymWyse shows you instead
GymWyse tracks actual recovered revenue from real failed payments that were retried and collected. We track actual saved members who were flagged by AI, received intervention, and stayed. We track actual hours saved by comparing pre-GymWyse and post-GymWyse admin time logs. Every metric in your GymWyse dashboard is verified against real transactions, not projections.
- Actual subscription savings (verifiable day one)
- Zero setup fees ($0, not hidden in your first invoice)
- No contracts (cancel with one click, any time)
- Recovered revenue tracked per transaction in your dashboard
- Labor savings measured against your actual pre-switch workflow
Frequently Asked Questions About the ROI Calculator
Everything you need to know about how the calculator works, what the numbers mean, and how GymWyse delivers the ROI it projects. If your question is not answered here, book a demo and our team will walk you through the calculations with your specific data.
What Happens After You Calculate Your ROI
The calculator gives you the numbers. Here is what happens next if you want to turn those numbers into real savings for your gym. There is no obligation at any step. Cancel or pause at any time.
Get Your ROI Report Emailed
After running the calculator, book a demo and we will email you a detailed PDF with all calculations, assumptions, data sources, and a 12-month projection tailored to your gym. Share it with your business partner, accountant, or investor.
Schedule a Live Demo
A 30-minute screen share where we load your actual gym data into GymWyse and show you the revenue dashboard, churn prediction alerts, payment recovery system, and automated reporting in action. No slides, no pitch deck. Just your data.
Start Your 14-Day Free Trial
Full platform access for 14 days. No credit card required. We migrate your member data, connect your payment processor, and configure your dashboard. You will see real churn predictions and payment recovery within your first billing cycle.
Full Onboarding and Launch
If you see the ROI during your trial, we complete full onboarding: staff training, custom report setup, member app configuration, and ongoing support. Month-to-month billing starts. Cancel any time with one click if you are not satisfied.
Ready to Prove Your ROI?
Stop guessing how much revenue your gym is losing to churn, failed payments, and manual processes. Use the calculator above to see your projected savings, then book a demo to see GymWyse in action with your actual gym data. Most gyms see a positive return on investment within 30 days of switching. There is no long-term contract, no setup fee, and no risk. If you do not see ROI during your 14-day trial, cancel with one click and pay nothing.
Trusted by 200+ gyms, boutique studios, and multi-location fitness chains worldwide
Have questions before you start? View pricing details or talk to our team.