Stop Paying Enterprise Prices for Software You Don't Need
You run a single-location gym. You don't need 47 modules, regional dashboards, or a dedicated account manager. You need software that shows you exactly where money is coming in, where it's leaking out, and which members are about to leave — at a price that makes sense for an independent operator.
The Independent Gym Owner's Dilemma
Independent gym owners are caught between two bad options. On one side, there are spreadsheets, sticky notes, and basic tools that leave you flying blind — no revenue visibility, no churn prediction, no automated payment recovery. On the other side, enterprise platforms like Mindbody, ABC Fitness, and ClubReady charge $200-400/month for bloated software designed for 500-location chains. You end up paying for features you'll never use, navigating interfaces designed for regional managers, and waiting on hold behind multi-location operators. Neither option works for the 75% of gyms that operate a single location.
of independent gyms overpay for unused features
average wasted spend on enterprise tools
average monthly churn without prediction tools
A Financial Command Center Built for Your Gym
GymWyse is purpose-built for single-location gyms. Instead of stripping down an enterprise platform and charging you for the leftovers, we built every feature from scratch around what independent operators actually need: a real-time MRR dashboard, per-service profitability breakdowns, AI-powered churn prediction, and automated payment recovery. Every feature is included at $99/mo. No modules to unlock. No add-on fees for critical tools. No contracts locking you in.
All features included
Full setup and data migration
Average churn reduction
Average payment recovery
Everything You Need, Nothing You Don't
Four core modules that cover every aspect of running an independent gym.
Revenue Intelligence
See every dollar flowing through your gym in real time. The revenue intelligence dashboard gives you a complete financial picture without logging into your bank, opening a spreadsheet, or waiting for month-end reports. Track MRR growth, compare revenue streams side by side, and understand exactly which parts of your business drive profit and which quietly drain it.
- Real-time MRR tracking updated continuously as transactions occur
- Revenue stream breakdown across memberships, personal training, group classes, retail, and day passes
- Per-service P&L that shows true margin after accounting for instructor pay, room costs, and supplies
- Monthly financial summaries with tax-ready exports you can hand directly to your accountant
Churn Prevention
Members do not cancel out of nowhere. They disengage gradually over weeks, and by the time they submit a cancellation request, the decision was made long ago. GymWyse AI risk scoring analyzes visit patterns, booking behavior, payment history, and engagement signals to identify members who are drifting toward the exit.
- AI risk scoring updated daily for every active member based on 40+ behavioral signals
- Flags at-risk members 30 days before they typically cancel, giving you time to intervene
- Automated win-back sequences with personalized outreach based on each member's history
- Average gym saves 18 members per month who would have otherwise quietly disappeared
Payment Recovery
Every failed payment is revenue walking out the door, and most gym owners either do not notice or rely on awkward phone calls to chase it down. GymWyse automated payment recovery handles the entire process without staff involvement, from intelligent retry logic to member self-service card updates.
- Smart retry logic that learns the best day and time to reattempt charges for each member
- Self-service card update flow via mobile so members can fix payment issues in under a minute
- Automated follow-up sequences for persistent failures with escalating urgency
- Average gym recovers $2,100 per month in payments that would otherwise be written off
Operations Hub
Running a gym means juggling class schedules, trainer assignments, equipment maintenance, retail inventory, and member paperwork every single day. The operations hub brings all of these into a single interface so you stop bouncing between tools, sticky notes, and spreadsheets.
- Drag-and-drop class scheduling with capacity limits, waitlists, and automated reminders
- Trainer assignment with availability management, session tracking, and pay-period summaries
- Equipment QR code maintenance logs for tracking service history, usage, and warranty dates
- Integrated retail POS and digital waivers with e-signature for a paperless front desk
Apex Performance Lab, Los Angeles
220-member independent gym. Previously on Mindbody at $289/mo + $50 member app + $50 payment recovery = $389/mo total.
Challenge
Paying nearly $400/month for software with features designed for chain operations. No visibility into which services drove margin. Lost an average of 16 members per month with no early warning system.
Solution
Switched to GymWyse in a single weekend. Immediate visibility into per-service profitability revealed their smoothie bar was operating at a loss while PT sessions had 60% margins. AI churn prediction flagged at-risk members, enabling proactive outreach.
Software cost savings
Recovered failed payments
Monthly churn (from 8.2%)
Revenue growth in 6 months
“We were paying Mindbody almost $400 a month and had no idea which services were actually profitable. Within a week of switching to GymWyse, we discovered our smoothie bar was losing money and our PT sessions were our biggest margin driver. The cost savings alone paid for the switch, but the revenue insights changed how we run the business.”
Marcus Chen
Owner, Apex Performance Lab
GymWyse vs Enterprise Platforms
See how purpose-built software for independent gyms compares to enterprise platforms designed for chains.
“Switching from ABC Fitness saved us $3,200 a year and the churn prediction alone has kept 40+ members who would have quietly disappeared. Best business decision we made last year.”
Sarah Mitchell
Owner, Iron House Fitness
“I was skeptical about leaving Mindbody but the migration took less than a day. Now I have revenue analytics I never had before, and my failed payment recovery rate went from maybe 15% to over 40%.”
James Park
Owner, Elevate Gym
Frequently Asked Questions
Everything you need to know about switching to GymWyse.