Resources & Guides
The Gym Owner's Playbook
Data-backed strategies for revenue growth, member retention, and operational excellence. Written by gym operators, for gym operators.
200+
Gyms Contributing Data
22
In-Depth Guides
$2.4M
Revenue Recovered
Latest Guides & Research
Actionable insights backed by data from 200+ gym operations.
Personal Trainer Client Management: From Spreadsheets to Scalable Systems
How independent PTs and multi-trainer studios replace spreadsheets with automated scheduling, commission tracking, and client progress dashboards.
Yoga Studio Software: Managing Classes, Retreats, and Teacher Certifications
How yoga-specific scheduling, teacher certification tracking, retreat management, and retail POS integration simplify studio operations.
CrossFit Box Management: WOD Tracking, Competition, and Community Building
Purpose-built gym management features for CrossFit boxes: WOD programming, leaderboards, competition management, and community engagement tools.
QR-Based Equipment Tracking: The ROI of Knowing What Breaks Before It Does
How QR code equipment management prevents downtime, extends asset life by 25%, and provides usage data that informs purchasing decisions.
Recovery and Wellness: Building a High-Margin Revenue Stream Inside Your Gym
How cold plunge, sauna, massage, and recovery services generate 35% margins and reduce member churn by creating daily visit habits.
UK Gym Management: Navigating GDPR, BACS, and FCA Compliance
The complete compliance guide for UK gym owners covering GDPR data handling, BACS Direct Debit setup, FCA regulations, and VAT on fitness services.
Gym Staff Scheduling: Cut Labor Costs Without Cutting Corners
How demand-based staff scheduling, automated shift management, and labor-to-revenue ratios help gyms save 15-20% on their biggest expense.
The First 90 Days: A Gym Member Onboarding Framework That Prevents Early Churn
The structured onboarding sequence that reduces first-90-day cancellations by 45%. Automated check-ins, milestone rewards, and trainer introductions.
Data-Driven Gym Pricing: Stop Guessing What Members Will Pay
How to use real member behavior data, willingness-to-pay analysis, and A/B testing to set prices that maximize both revenue and retention.
Member App Engagement: From Download to Daily Habit
The engagement loop that turns a one-time app download into a daily touchpoint, driving 40% higher weekly engagement and directly lowering churn.
The Independent Gym Owner's Tech Stack for 2026
The right-sized tech stack for single-location gyms: billing, scheduling, analytics, and member management starting at $99/month. Seven platforms compared.
AI Churn Prediction: How Machine Learning Saves 18 Members Per Month
Inside the 14 behavioral signals our churn prediction model analyzes, from visit frequency decay to class booking pattern shifts.
Switching from Mindbody: The Complete Migration Playbook
The zero-downtime migration process used by 200+ gyms to switch from Mindbody, including data transfer protocols, staff training timelines, and cost savings.
Multi-Location Gym Management: From Chaos to Control
How to eliminate 4.2 hours of weekly cross-location reporting with unified dashboards, standardized KPIs, and portfolio-level decision making.
How to Reduce Gym Churn: 12 Proven Strategies for 2026
The fitness industry averages 30-50% annual member churn. These 12 field-tested strategies, from AI prediction to automated re-engagement, reduce it by 32%.
Per-Class Profitability: Why Your Busiest Class Might Be Your Least Profitable
How to run true per-class P&L analysis including instructor costs, energy, equipment depreciation, and room utilization to find your real money-makers.
The Complete Guide to Gym Revenue Optimization in 2026
Three revenue levers every gym owner must master: pricing intelligence, member retention, and payment recovery. Backed by data from 200+ gyms.
Stop Failed Payments: The Automated Revenue Recovery Blueprint
The exact automated dunning sequence that recovers 40% of failed gym payments without a single awkward phone call. Real numbers from real gyms.
Wearable-First Gyms: Syncing Biometrics with Member Retention
How integrating Apple Watch, Whoop, and Garmin data into your gym management platform creates measurable retention advantages.
The UAE Fitness Boom: Multi-Location Scaling Strategy for 2026
Navigating Dubai, Abu Dhabi, and Riyadh expansion with multi-currency billing, local data hosting, and portfolio-wide P&L management.
Beyond Attendance: Predicting Gym Churn with AI Behavior Patterns
How AI-driven behavioral analysis identifies at-risk members 30 days before cancellation, and the automated retention workflows that save 18 members per month.